PRIVACY POLICY

INTRODUCTION
  • The new General Data Protection Regulation (GDPR) will apply in the UK and Europe from 25th May 2018 and replaces the Data Protection Act 1998 (DPA).

  • As the GDPR is a new regulation, which applies consistently across the EU, TonyG Ltd’s policies will need to continue to evolve to take account of any future guidelines issued, as well as developing our experience of applying the law in practice. We intend to keep guidance under review and update it in light of relevant developments and feedback.

  • As the GDPR is a new regulation, which applies consistently across the EU, TonyG Ltd’s policies will need to continue to evolve to take account of any future guidelines issued, as well as developing our experience of applying the law in practice. We intend to keep guidance under review and update it in light of relevant developments and feedback.


RESPONSIBILITIES
  • TonyG Ltd treats the privacy of its staff, sub-contractors, clients and website users very seriously and we will take appropriate security measures to safeguard your privacy. This policy explains how we protect and manage personal data you share with us and that we hold about you in accordance with UK and EU law in accordance with the General Data Protection Regulation (GDPR).

  • The Compliance Officer, Liz O’Donnell, is responsible for ensuring that this notice is made available to all employees and Sub-Contractors and for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.


WHO WE ARE
  • Our registered office is: Tony G Limited, 4 The Barford Exchange Wellesbourne Road, Barford, Warwick, Warwickshire, CV35 8AQ. The company is registered in England and Wales 04680112.

  • TonyG Ltd operates from: Unit 1 Brook Business Park, Brookhampton Lane, Kineton, Warwickshire.CV35 0JA.

  • TonyG Ltd is a data controller and processor.


INFORMATION COLLECTION ON A LAWFUL BASIS
  • All organisations need a legal reason to use your personal information. If they don’t have one, they cannot use it. There are however a number of legal reasons that enable the data that is being collected and processed to be used on a lawful basis.

  • TonyG Ltd will only collect and process data that is necessary. We collect and process it on a lawful basis as set out by the GDPR. For example there may be situations where we need to use your information to comply with legal obligations for the purpose of business or operational use. There may also be situations where we require it for contractual purposes. For example when you order products and services from us, we will need to process your information to administer that transaction. The data will be necessary for payroll purposes and for the vital interests of delivering health and safety services tor our employees and sub-contractors. We may also use the data for audit and analysis and for tasks such as arranging work, travel logistics, training or medical reports but only where the activity doesn’t negatively affect your rights.


YOUR CONSENT
  • There may be activities where we process personal information with your consent. If consent is required it will ask for it be renewed regularly to ensure that it is current and accurate.

  • You are able to withdraw your consent at any time. You also have the right to object, erase, or restrict our processing of your information. We do however, rely on your consent and if it is withdrawn, you must be aware that we may not be able to provide the product or service you have requested.

  • If this is the case, we will carefully consider and act upon your request. However it may be the case that we may still have legal rights to carry out the processing activity on a lawful basis. Each case will be considered individually.


WHAT DATA WE COLLECT
  • When you interact with our organisation we collect information about you and our interaction. This is in order to provide you with the products and services you have requested, including responding to any enquiries, complaints or requests you may have. It enables us to manage our relationship with you, and support the provision of linked services such as joint interactions with clients and suppliers. We may send you product or service related communications and messages, or information in order to facilitate a sale.

  • YWe will tailor our service to the preferences that you share with us, depending on the individual requirement but generally the data we collect may include any of the following:

    • Your personal details: such as name, date of birth, national insurance number.

    • Contact information: such as address, telephone numbers, and email.

    • Next of kin and / or emergency contact name and numbers.

    • Passport, Driver License, driving insurance certificate and vehicle details.

    • Details of your interaction with the Company regarding Health & Safety records.

    • Occupational health data – details of medical issues, medical reports.

    • Accident data.

    • Enforcement notices from external agencies

    • Internal meeting records / internal safety alerts.

    • Sub-Contractor Public & Product Liability Indemnity Insurance Certificate.

    • Asset / audit records.

    • Details for any necessary Personal and Protective Equipment.

    • Information about our use of your products or services

    • Email conversations when you contact us.

    • Historical data regarding previous contracts.


WHEN AND HOW WE COLLECT YOUR INFORMATION
  • We may collect information you provide to us directly and indirectly when interacting with our products and services. This may include when you:

    • Make an initial approach to us by email or on the phone or by post.

    • Fill out our forms or register interest with us.

    • Interact with us by phone or online by email, or by text, or on social media.


WHO CAN ACCESS THE DATA?
  • The data can be accessed by yourselves (by a Data Subject Access Request) and by TonyG Ltd employees for the purposes of support. Access is secured and restricted to specific role dependent personnel.

  • We will tailor our service to the preferences that you share with us, depending on the individual requirement but generally the data we collect may include any of the following:

    • Your personal details: such as name, date of birth, national insurance number.

    • Contact information: such as address, telephone numbers, and email.

    • Next of kin and / or emergency contact name and numbers.